18 services for project management from Russia and the CIS in 2023

Today the market is overflowing with collaboration services for local and distributed teams. The list of task managers could go on forever: strong competition does not stop developers, and new programs appear every year and find their audience.

Many foreign services have left Russia, or left the opportunity to pay only with a foreign card.

However, there are enough analogues released in the former Soviet Union that can compete with foreign projects. Some of them are not inferior in functionality, convenience and design, combining all the necessary tools for business development and teamwork.

1. shtab

Created in 2020 by Stik, a digital agency from St. Petersburg.

Shtab is a service for project management and transparent collaboration. It combines a task manager, financial accounting, analytics, time tracker, and cloud file storage. The service helps to systematize processes, monitor progress, calculate hourly pay for employees, and collect statistics on work results.

When working with tasks, you can assign performers and responsible persons, comment, mention employees, share files and receive notifications. The list of tasks can be presented in the form of a kanban board, table or Eisenhower matrix.

The HQ time tracker can take screenshots of the desktop at preset intervals, protecting users' personal information - a neural network recognizes chats, social networks, content from other platforms and blurs the content in the pictures. There is integration with a Telegram bot. The bot can create tasks from chat, send news and statistics, remind about deadlines.

Key differences

• Project management system and time tracker in one service;
• Four types of reports on the work done and efficiency of employees;
• Prioritizing tasks according to the Eisenhower matrix;
• Automatic moderation of screenshots.

Platforms

Web version, Windows, macOS, Linux.

Cost

From 195 rubles per month for a user with an annual fee.

Free version

Up to 5 users. The storage capacity is 1 GB.

2. Wrike

The service was created by Russian entrepreneur Andrey Filev in 2006.

Wrike is a project management system and online collaboration environment for local and distributed teams. It helps you plan projects, select performers, create and prioritize tasks, and track schedules.

It is possible to build a multi-level project hierarchy consisting of tasks and subtasks. There is a kanban board, a table, and a Gantt chart for presenting tasks. Tasks can be commented on, employees can be mentioned, files can be shared, working time can be accounted for, and weekly reports can be received

The service has integrations with Dropbox, Google Drive, Microsoft Office 365 and many other services, e-mail is synchronized with the calendar, you can invite guest users, limiting access rights.

Key differences

• Integration with more than 400 cloud and on-premises applications;
• Mass options in relation to tasks.

Platforms

Web version, Windows, macOS, Android, iOS.

Cost

From $9.8 per month per user

Free version

For teams unlimited number of users, but with narrow functionality. The volume of cloud storage is 2 GB.

3. Bitrix24

A product of the Russian company "1C-Bitrix", created in 2012.

"Bitrix24 combines a project management system, CRM, contact center, website and online store builder, an online office for company employees, and much more. The service allows you to plan a project and track the time of completion, visualizing the stages of work in the calendar.

The free plan has task lists and templates, a kanban board, a Gantt chart, a report designer, and a deadline planner. In paid tariffs, you can set dependencies in the Gantt chart, exchange templates, work with user fields, restore deleted tasks.

Chat, video calls, file storage, access settings, file sharing, calendar, groups, reports, and notifications are available for teamwork.

Key differences

• Many features in one service: CRM, contact center, website builder, project management system;
• CRM combines channels of communication with customers: phone, mail, popular social networks, chat on the site and others;
• Automatic sending of letters and SMS;
• Video calls.

Platforms

Web version, Windows, macOS, Linux, iOS, Android.

Cost

From 1990 rubles per month if you pay for a year.

Free version

For teams, there is no limit on the number of users, but narrow functionality: no observers and co-executors in the task, etc. The volume of cloud storage is 5 GB.

4. Planfix

A Moldovan service created in 2009 by Dmitry Gonciarenko.

Platform for team and company management with flexible workspace configuration and multi-level project hierarchy. Block customization makes the tool versatile for different industries.

Planfix is designed for setting tasks and teamwork on projects, distribution and tracking of requests in the CRM system, and communication with customers. It allows you to organize technical support service and accept customer requests from different platforms.

The amount of storage is 1 GB on the free plan and the "Professional" plan, "Business" - 2 GB per employee, "Corporation" - 5 GB per employee. Additional cloud space is charged separately, for example, 5 GB will cost €2/month, and 100 GB - €28/month.

There are integrations with popular messengers, social networks, virtual PBX, email, Google Calendar, OneDrive, Dropbox, and Google Drive, as well as Microsoft services.

Key differences

• Project management system and CRM in one program;
• Flexible configuration of sections, blocks and individual worxpaces;
• Generation of tasks from customer emails;
• Integration with popular messengers and social networks: you can reply to customers immediately from Planfix;
• Synchronization of tasks with maps and autobuilding routes for mobile employees;
• Answering calls through the virtual PBX, saving the call record in the selected task.

Platforms

Web version, iOS, Android.

Cost

From €2 per month per user per month.

Free version

Up to 5 users.

5. Megaplan

Founded in 2007 by Mikhail Ukolov, director of the online store Utinet.ru.

"Megaplan" is a task manager with the ability to manage the client base. Team size and space on the cloud are not limited by tariffs. Any version of Megaplan allows you to create tasks, assign performers and track progress, collect statistics in reports, share files, communicate with colleagues in internal chats.

Using the REST API, Megaplan can be integrated with 1C, email, applications, online stores, virtual PBXs, and many other services.

Key differences

• Project management system and CRM in one program;
• Sales funnel with details - Chat with the team;
• Communicating with clients on WhatsApp through "Megaplan" and duplicating the correspondence in the CRM-card;
• Video calls with the team with no limit on the number of participants and duration of the conference;
• Auto-complete documents based on information from the task card;
• Saving the history of relationships with customers: records of calls, correspondence, invoices.

Platforms

Web version, iOS, Android.

Cost

From 384 rubles per user per month if you pay for a year.

Free version

You can try any tariff for free for 14 days.

6. youGile

The service was created in 2016 by Russian designer Ilya Tsvetkov.

YouGile - a system for project management and team communication, which the creators call the synthesis of Trello and Telegram.

Each task is a chat room, and the workspace consists of flexibly configurable columns. In chats, you can edit messages, attach files, add checklists, and save links to important messages.

The service allows you to build a branched hierarchy of projects and use the Gantt chart, establishing links between tasks. Workflow details are displayed in reports: data can be filtered, sorted, output in an Excel spreadsheet format and configured to be sent to email on a schedule. There are no integrations with other services yet.

Key differences

• Task chats in agile boards;
• Adding "stickers" to tasks: "Timer" with a countdown to the deadline, "Stopwatch" for accurate estimation of work time, "Sprint" to work in several iterations, "Time Tracking" to compare planned and actual work time;
• Saving quick links to messages inside the task for easy navigation in the project.

Platforms

Web version, Windows, macOS, Linux, iOS, Android.

Cost

From the 11th user onwards from 333 rubles per year

Free version

Up to 10 users. Storage capacity - 5 GB.

7. Aspro.Cloud

Created by a web studio from Chelyabinsk.

Aspro.Cloud is a system for comprehensive business management: projects, tasks, clients, finances, invoices and acts.

The system has built-in Gantt chart, kanban boards and agile projects with flexible management: backlog, sprints, tasks and subtasks, task burnout charts. When working with finances, you can account for resources, estimate the profitability of projects, bill and track payment statuses. Time tracker, schedules and calendars, notification system, personal and group messengers are available to control team progress and communication.

The functionality of the service extends to an open API, integrations with banks, payment systems, 1C, Google Drive, and agile-modules Jira and Zendesk.

Key differences

• Built-in time tracker;
• Automatic loading of payments from the servicing bank: search for issued invoices, making prepayments, creating new counterparties;
• Corporate knowledge base and help center for customers;
• Mental maps;
• Task combustion diagrams.

Platforms

Web version, iOS, Android.

Cost

From 1890 rubles per month for 5 users if you pay for a year.

Free version

14 days, infinite number of users. The storage volume is 5 GB.

8. Pyrus

Created in 2014 by Moscow programmer Maxim Nalsky.

Pyrus helps to manage business processes, organize document flow, coordinate documents and decisions, and monitor task fulfillment.

Tasks can be displayed on a kanban board or a calendar, split into subtasks, comment on them, attach files to them, set priorities, and monitor their progress. Reports help you evaluate KPIs such as turnaround time, service level, and others. Calendars and notifications remind you of deadlines. You can connect guest users by restricting viewing rights to other sections.

The service supports integrations with 1C: Enterprise, Google Drive, OneDrive, Dropbox, Box and Microsoft Office tools. It is possible to use RESTful API.

Key differences

• Electronic document management and ready-made document templates
• Evaluation of KPI of employees in the CRM system
• Configuring multi-step routing
• Seamless integration and synchronization with any non-cloud services of the company: CRM, ERP, SCM.

Platforms

Web version, iOs, Android.

Cost

From 279 rubles per month per user.

Free version

Unlimited number of users and tasks, Storage capacity - 1 GB.

9. Weeek

Created in 2017 by the Gold Carrot digital agency from Surgut.

A service for managing personal and team projects. Weeek is based on a kanban methodology: boards, columns, and more.

Weeek combines the classic features for working on projects: personal and team worxpace, tasks, commenting and file sharing, progress indication, notifications, privacy settings.

The change history of tasks allows you to store all the developments and return to any version. Multi-stage tasks develop the hierarchy of projects up to six levels of nesting. There is integration with Google Docs, Google Sheets, Figma, Miro and other services.

Key differences

• Several types of tags for tasks: action, call, meeting;
• Hotkeys;
• A dark subject.

Platforms

Web version, iOS, Android.

Cost

590 rubles per month per user - for teams, 200 rubles per month - for personal use.

Free version

Up to 5 users in a team, no more than 7 projects. Unlimited storage.

10. Yandex.Tracker

Since 2012, it was developed by Yandex for internal use. Since 2017, it has been available to everyone.

Yandex.Tracker is a system for work organization, resource allocation and task control.

The service allows you to create tasks and distribute them to projects, assign performers and observers, create task queues, work with templates, and receive reminders. In the task card you can leave comments, mention employees and share files. It is possible to manually fill in the time of work on tasks, collect statistics and compare the actual work time with the planned one.

Requests from emails and forms on the site can be sent to the Tracker. The service is suitable for working according to the Agile methodology. Messengers, email and third-party services can be integrated using REST APIs.

Key differences

• Lists and task queues.

Platforms

Web version, iOS, Android.

Cost

From 258 rubles per month per user.

Free version

Up to 5 users.

11. GanttPro

A Belarusian startup invented by Minsk developer Dmitry Dudin.

An online Gantt chart for project planning and management. Helps you create tasks and set dependencies between them, assign performers, set deadlines, monitor progress, share the Gantt chart with your team and clients by configuring access rights.

It is possible to display tasks on the board or in a table, sort them by status and priority. Team members can comment on tasks, attach files and mention other employees. The history of project changes is saved - you can go back to previous versions at any moment. The notification system reminds about deadlines.

Reporting on projects helps to estimate labor costs relative to the duration of the work, to understand what tasks affect the timely completion of the project.

Key differences

• Unlimited cloud storage.
• Export charts to PDF, PNG, XLSX or XML.

Platforms

Web version, mobile versions Android, IOS

Cost

From $7.99 per user per month for an annual fee.

Free version

All plans can be tried for free for a limited number of days.

12. Kaiten

Created by the Russian company Kayten Software LLC. 85% is owned by Vyacheslav Tsyrulnik, the remaining 15% by Alexei Korolyuk.

A key feature of the service is combining boards into a common space to see the whole picture. And the full focus on Kanban methodology makes the service interesting and flexible for any team.

Of the nice features are taking care to evenly distribute the load among employees and limiting the number of simultaneous tasks.

Key differences

• Following the Kanban methodology
• Combo boards
• Lots of charts to monitor

Platforms

Web version, Mobile app for IOS and Android.

Cost

Standard from 500r when paying monthly. Or from 420r with a discount.

Free version

There is, no limit on the number of users, but severely limited functionality.

13. LeaderTask

A Russian task manager that can be used as a personal and team task scheduler. The company was created in Russia in 2007.

You can create your own labels and colors to highlight important tasks, add checklists and files, and set deadlines and reminder times for tasks. You can create task lists for yourself or your team, and set up task sharing.

Key differences

• Can work offline;
• Customization of tasks is available;
• There are filters on several parameters to see only those tasks that are currently relevant.

Platforms

Windows, Android, iPhone, Mac, Web version,to your server

Cost

Premium - 249 rubles per month (personal plan);
Business - 379 rubles per user per month;
Business + - 499 rubles per user per month;

Free version

Up to 100 tasks, up to 10 projects, no reminders, no notifications

14. Easy Task

Easy and understandable Russian planner.

A simple system for managing tasks, projects and business processes. The task display functionality includes both a Gantt chart and a task tree. Helps to meet deadlines and manage a large number of projects.

Key differences:

• There is a mobile app and a bot;
• There is an incubator of ideas, where thoughts and developments are stored that can still be "finished";
• Management of meetings and appointments, you can create tasks during meetings.

Platforms

There's a web version

Cost

99 rubles per user per month.

Free version

Up to 5 users, narrow functionality.

15. ELMA365

Low-code platform for automating internal business processes and CRM.

This service is more than a task tracker. It includes the ability to regulate internal company processes and EDMS, work with documents, tax monitoring.

Key differences

• Built-in CRM system
• There is a set of tools for organizing a service center
• You can set up an additional system of personnel management and procurement
• The project management module is still in development.

Platforms

Web version, app.

Cost

From 500 rubles per month

Free version

14 days trial

16. GIO

A tool to optimize business processes

The service positions itself as a software that solves 3 types of problems: organizes work with documents; helps employees not to forget to perform tasks and not to run out of time on projects; allows to calculate project costs and organize supplies. The developers offer to set up integration with your software.

Key differences

• Cloud service, more than 30 modules, which are designed to fully automate the work of the company;
• In addition to modules for tracking processes in the project, there are sections in which you can maintain requests and invoices for inventory, warehouse accounting, equipment accounting and unloading, section for maintaining a database of counterparties and many others.

Platforms

Web version

Cost

The total cost of depends on the modules you choose. There are ready-made solutions, for example "Project and Procurement Management" costs 32 500 rubles/month.

Free version

14 days trial

17. Moo.Team

The service is a combination of a task tracker, access repository, knowledge base, time tracking, tools for communication with the team and customers.

Key differences

• Easy onboarding - allows the smooth adaptation of new employees in the team, due to the fact that all information (instructions, information about employees and customers, etc.) is in one place
• Automation of routine

Platforms

Web version

Cost

Basic - 990 rubles/month. (10 employees, 10 projects, 3 Gb)
Team - 2990 rubles/month. (30 employees, 30 projects, 5 Gb)
Company - 4990 rubles/month. (50 employees, 50 projects, 15 Gb)
Corporation - price on request

Free version

5 employees, 5 projects, 1 GB

18. Dtrack

Task Scheduler for those who like minimalism and the simplest interface. The service includes traditional features: setting and controlling tasks, commenting, tracking progress and labor costs.

Key differences

• There is its own chat room, where you can create group discussions on tasks.

Platforms

Web version

Cost

330 rubles/month per user (5 Gb/month per user, 200 Mb download size, max. 1000 participants in a room)

Free version

500 MB/month per user, 2 participants per room, 50 MB download size

In lieu of totals.

Any team works according to a similar scenario: perform tasks qualitatively, agree on solutions, analyze the results and understand where and how to move forward. As a rule, companies have already formed a certain standard of software requirements. That is why services are often similar in terms of functionality, but add distinctive features.

When choosing a service for collaboration and project management, companies should be guided by their needs: how many employees in the team, how many projects, what kind of tasks, how many GB of storage are required, etc. Then you will be able to find the right service for you, which will not be worse, and in many ways better than the foreign counterparts that have left the market.